Files gives you private cloud storage inside Navis Ops so you don’t need a separate drive just to keep project assets alongside your tasks and notes. You can upload anything, preview common formats without downloading, organize with nested folders, and link files to projects so the right materials are always in context.Documentation Index
Fetch the complete documentation index at: https://docs.navisops.com/llms.txt
Use this file to discover all available pages before exploring further.
Getting started
Upload a file
Drag a file from your desktop onto the Files page — anywhere on the page works. Or click Upload to open a file picker. Your file appears in the list once the upload completes.
Preview it
Click the file to open an in-app preview. Images, PDFs, audio, video, and text files all render inline.
Files is an opt-in feature. If you don’t see the Files page in your sidebar or under More, contact support to have it enabled for your account.
What you can do
Upload anything
Drag-and-drop or pick from a dialog. Up to 500 MB per file.
In-app previews
View images, PDFs, audio, video, and text files without downloading.
Folder organization
Nest folders as deep as you need and drag files between them.
Trash and restore
Soft-delete with a 30-day window to restore before auto-purge.
Project linking
Link files to projects so they appear in the project’s Files tab.
Storage usage
See total bytes used at a glance from the Files page header.
Uploading files
You have two ways to upload:- Drag-and-drop — drag one or more files from your computer onto the Files page (or directly onto a project’s Files tab). The page accepts drops anywhere in the main area.
- Upload button — click Upload in the top-right corner to open a file picker. Select one or more files to start the upload.
Previewing files
Click any file to open its preview. What you see depends on the file type:| File type | Preview |
|---|---|
| Images (JPG, PNG, GIF, WebP, etc.) | Full inline render |
| Paginated inline viewer | |
| Audio (MP3, M4A, WAV, etc.) | Built-in audio player |
| Video (MP4, MOV, etc.) | Built-in video player |
| Text and Markdown | Rendered text (first 200 KB) |
| SVG | Download only (blocked for security) |
| Everything else | Download only |
Text and Markdown previews are capped at 200 KB. If your file is larger, the preview shows the first 200 KB. The full file is always downloadable.
Folder organization
Create nested folders to keep related files together.Nest folders
Right-click an existing folder and choose New subfolder, or drag one folder onto another in the rail.
Trash and restore
When you delete a file or folder, it moves to Trash rather than being removed immediately.- Files in Trash are not counted toward your storage total.
- You have 30 days to restore a trashed file before it’s permanently deleted. There’s no notification before auto-purge happens.
- To restore: open Trash (link in the sidebar or folder rail), find the file, and click Restore.
- To delete immediately: open Trash and click Permanent delete on the file.
Project linking
Linking a file to a project makes it appear in the project’s Files tab and in the Files widget on the project dashboard. Two ways to link:- From the project’s Files tab — drag a file onto the tab to upload and link in one step, or use the Link file button to link a file that’s already in your workspace.
- From a file’s detail view — open the file, click Link to project, and pick the project.
Storage usage
The storage strip at the top of the Files page shows your total bytes used in real time. Trashed files don’t count toward the total. The workspace cap is 500 MB across all files. You can also see storage usage from the Files widget on any project dashboard.Walkthrough: file your project’s reference assets
You’re starting a client project and want the brand guide and kickoff recording in one place.Upload the brand guide
Drag the brand guide PDF onto the tab. It uploads to your workspace and links to the project automatically. Click the file to preview it inline — no download needed.
Upload the kickoff recording
Drag the recording (
.mp4 or .m4a) onto the tab the same way. Click it to play inline via the built-in video or audio player.Limitations
| What you’ll hit | Detail |
|---|---|
| 500 MB per file | Hard cap enforced before upload starts. Split or compress files that exceed this limit. |
| 500 MB workspace total | The combined size of all your files (not counting Trash) cannot exceed 500 MB. |
| No public file sharing | All files are private to your account. There’s no share link or password-protected URL. To share, download and send the file. |
| Files are immutable once uploaded | There’s no in-place editing. To update a file, delete the old one and re-upload. Renaming only changes the display name — the storage path doesn’t change. |
| SVG preview is blocked | SVG files are download-only because SVG can carry executable script. |
| Text preview capped at 200 KB | Larger text or Markdown files are truncated in preview. The full file downloads correctly. |
| Folder delete cascades to contents | Deleting a folder soft-deletes everything inside. Restoring the folder doesn’t restore its contents automatically. |
| No in-app file editing | Files is an object store, not a document editor. Use Notes for editable rich text. |
| No per-file access control | Files are visible only to you. There’s no “share with this teammate” option. |
| Trash auto-purges after 30 days | No warning is sent before purge. Monitor your Trash if you need to restore files. |
FAQ
Can I share a file with someone outside my workspace?
Can I share a file with someone outside my workspace?
I uploaded a file by accident. How do I remove it?
I uploaded a file by accident. How do I remove it?
Click the file, then Delete. It moves to Trash for 30 days. From Trash, click Permanent delete to remove it immediately, or just leave it — it auto-purges after 30 days.
I deleted a folder by accident — how do I recover it?
I deleted a folder by accident — how do I recover it?
Open Trash and restore the folder. Then open Trash again and restore each file that was inside the folder individually. Restoring the folder doesn’t restore its contents automatically.
How much storage am I using?
How much storage am I using?
Check the storage strip at the top of the Files page. It shows your live total. Trashed files are excluded from the count.
My upload failed with 'file too large' — what now?
My upload failed with 'file too large' — what now?
The 500 MB cap is enforced in your browser before any data is sent. Compress the file, split it into parts, or use an external storage service for very large assets.
Can a Code Pen reference an image stored in Files?
Can a Code Pen reference an image stored in Files?
No — Files are private. Your Code Pen’s preview iframe can’t access private storage. Use a public CDN (GitHub raw, Unsplash, Imgur) for any images or assets a pen needs to load.
Why can't I preview my SVG file?
Why can't I preview my SVG file?
SVG files can carry executable JavaScript, so Navis Ops blocks inline preview as a security precaution. Click Download to view the file locally.
Do linked files count toward a project's storage?
Do linked files count toward a project's storage?
No. All files count toward your single workspace storage total, regardless of how many projects they’re linked to. Links are relationships, not copies.
See also
Notes
Write editable rich-text content instead of uploading a Word doc or PDF.
Projects
Link files to projects and access them from the project’s Files tab.
Code Pens
Share HTML/CSS/JS demos publicly without needing private file hosting.
Dashboard
Add a Files widget to your project dashboard for quick access.