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Files gives you private cloud storage inside Navis Ops so you don’t need a separate drive just to keep project assets alongside your tasks and notes. You can upload anything, preview common formats without downloading, organize with nested folders, and link files to projects so the right materials are always in context.

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Getting started

1

Open Files

Click Files in the sidebar. If it isn’t pinned, find it under More.
2

Upload a file

Drag a file from your desktop onto the Files page — anywhere on the page works. Or click Upload to open a file picker. Your file appears in the list once the upload completes.
3

Preview it

Click the file to open an in-app preview. Images, PDFs, audio, video, and text files all render inline.
4

Organize

Use the folder rail on the left to create folders and move files between them.
Files is an opt-in feature. If you don’t see the Files page in your sidebar or under More, contact support to have it enabled for your account.

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What you can do

Upload anything

Drag-and-drop or pick from a dialog. Up to 500 MB per file.

In-app previews

View images, PDFs, audio, video, and text files without downloading.

Folder organization

Nest folders as deep as you need and drag files between them.

Trash and restore

Soft-delete with a 30-day window to restore before auto-purge.

Project linking

Link files to projects so they appear in the project’s Files tab.

Storage usage

See total bytes used at a glance from the Files page header.

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Uploading files

You have two ways to upload:
  • Drag-and-drop — drag one or more files from your computer onto the Files page (or directly onto a project’s Files tab). The page accepts drops anywhere in the main area.
  • Upload button — click Upload in the top-right corner to open a file picker. Select one or more files to start the upload.
Files of any type are accepted. The only hard limit is 500 MB per file. If a file exceeds 500 MB, the upload fails with a clear error before any data is transferred.
To upload a file and link it to a project in one step, drag it onto the project’s Files tab instead of the main Files page. It uploads to your workspace and links to the project automatically.

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Previewing files

Click any file to open its preview. What you see depends on the file type:
Text and Markdown previews are capped at 200 KB. If your file is larger, the preview shows the first 200 KB. The full file is always downloadable.

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Folder organization

Create nested folders to keep related files together.
1

Create a folder

Click New folder in the folder rail or the toolbar. Type a name and press Enter.
2

Nest folders

Right-click an existing folder and choose New subfolder, or drag one folder onto another in the rail.
3

Move files

Drag a file card onto any folder in the left rail to move it there.
4

Rename or delete

Right-click any folder to rename or delete it. You can also click the folder’s menu (⋯) to access these options.
Deleting a folder soft-deletes everything inside it — the folder and all its files move to Trash together. Restoring the parent folder does not automatically restore its contents. You’ll need to restore each file individually from Trash.

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Trash and restore

When you delete a file or folder, it moves to Trash rather than being removed immediately.
  • Files in Trash are not counted toward your storage total.
  • You have 30 days to restore a trashed file before it’s permanently deleted. There’s no notification before auto-purge happens.
  • To restore: open Trash (link in the sidebar or folder rail), find the file, and click Restore.
  • To delete immediately: open Trash and click Permanent delete on the file.
After 30 days, trashed files are purged permanently and cannot be recovered. Plan restores before the window closes.

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Project linking

Linking a file to a project makes it appear in the project’s Files tab and in the Files widget on the project dashboard. Two ways to link:
  1. From the project’s Files tab — drag a file onto the tab to upload and link in one step, or use the Link file button to link a file that’s already in your workspace.
  2. From a file’s detail view — open the file, click Link to project, and pick the project.
Linked files continue to live in your main Files area as well. The link is a relationship, not a copy — the same file appears in both places.

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Storage usage

The storage strip at the top of the Files page shows your total bytes used in real time. Trashed files don’t count toward the total. The workspace cap is 500 MB across all files. You can also see storage usage from the Files widget on any project dashboard.

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Walkthrough: file your project’s reference assets

You’re starting a client project and want the brand guide and kickoff recording in one place.
1

Open the project's Files tab

Go to the project’s detail page and click the Files tab.
2

Upload the brand guide

Drag the brand guide PDF onto the tab. It uploads to your workspace and links to the project automatically. Click the file to preview it inline — no download needed.
3

Upload the kickoff recording

Drag the recording (.mp4 or .m4a) onto the tab the same way. Click it to play inline via the built-in video or audio player.
4

Find them later from either view

Switch to the Files page in the sidebar. Both files appear there with project chips showing which project they’re linked to. You can navigate to them from the project tab or from your full file library.

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Limitations

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FAQ

Not directly from Files. Download the file and send it through another channel. For shareable live HTML/CSS/JS demos, use Code Pens instead.
Click the file, then Delete. It moves to Trash for 30 days. From Trash, click Permanent delete to remove it immediately, or just leave it — it auto-purges after 30 days.
Open Trash and restore the folder. Then open Trash again and restore each file that was inside the folder individually. Restoring the folder doesn’t restore its contents automatically.
Check the storage strip at the top of the Files page. It shows your live total. Trashed files are excluded from the count.
The 500 MB cap is enforced in your browser before any data is sent. Compress the file, split it into parts, or use an external storage service for very large assets.
No — Files are private. Your Code Pen’s preview iframe can’t access private storage. Use a public CDN (GitHub raw, Unsplash, Imgur) for any images or assets a pen needs to load.
SVG files can carry executable JavaScript, so Navis Ops blocks inline preview as a security precaution. Click Download to view the file locally.
No. All files count toward your single workspace storage total, regardless of how many projects they’re linked to. Links are relationships, not copies.

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See also

Notes

Write editable rich-text content instead of uploading a Word doc or PDF.

Projects

Link files to projects and access them from the project’s Files tab.

Code Pens

Share HTML/CSS/JS demos publicly without needing private file hosting.

Dashboard

Add a Files widget to your project dashboard for quick access.